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Case Study
Emergency Evacuation Procedures

EVAC in action with Habitat Flowers

1. Online self-assessment

Our web tools allows building owners, managers, tenants and occupiers to undertake a selfassessment to ascertain their level of compliance with the Building Fire Safety Regulations 2008. In the case of non-compliance, EVAC will make contact via email or phone.

2. EVAC undertakes a tenancy review

An EVAC Agent from our service team visits to discuss the compliance issues with Emma and explain EVAC’s solutions to remedy them. Emma was thrilled that EVAC had a solution that was affordable and would eliminate what she thought was looming as a real headache.

3. Sourcing site plans

Once officially engaged, EVAC will source the site information required to get the mapping and manual process underway. In many cases this can be done on-site – other times research will be required. The job is then passed to our production team for collation.

4. EVAC site survey

We gather all the information required for a map, namely fire fighting equipment, egress, assembly point direction and draft the map.

5. Collation of diagrams, training records and manual

All information is handed over to the EVAC production team and the diagrams are drawn up electronically. Here our production manager calls Emma to confirm the details provided for the Manual and Training records are correct.

6. On-site compliance information check

EVAC attends the site with draft documents, diagrams and manuals and confirms with Emma that all details and diagrams are accurate. Emma approves the drafts, which are then submitted back to production for printing.

7. Production and delivery

All documents, manuals and diagrams are printed, collated and then delivered to Habitat Flowers, including a folder holder to store them in one single, easily accessible location.

8. Map installation

An EVAC agent installs the diagrams in the correct locations and gives a final site check for compliance.

9. EVAC client training

Our EVAC agent goes through the manual with Emma and explains the training requirements. We then train Emma, taking her through all the training points listed. We also show Emma how to fill in the training record, and we sign off Emma as the first trained staff member at Habitat Flowers!

10. Now it’s Emma’s turn to do the training!

From this point on it is Emma’s responsibility to train her own staff, using the checklist at the front of the Training Records manual to ensure all items are covered off.

11. Sending training records to EVAC

After each training session Emma emails or faxes the updated training record through to EVAC. These have to be kept on and off site as a Regulatory requirement. EVAC offers an online storage facility that makes this easy, and Emma has full access to the training records and can check them online anytime.